Fort Edward Free Library
Annual Report For Public And Association Libraries - 2022
1. GENERAL LIBRARY INFORMATION
Library/Director Information
Outline of Major Changes
Please be advised Bibliostat CollectConnect is now using a new interface. If you have accessed or if you believe you may have accessed the old Bibliostat Collect, please click the new link here and you will be taken to the new interface. Please be sure you exit and close the old Bibliostat Collect before you begin your survey.
To avoid loss of data, only one person at a time should be logged into a member library report. Multiple people logged into the same report will cause data to be lost.
Libraries should not have reports from two different years open at the same time.
Report all information in Part 1 as of December 31, 2022, except for questions related to the current library director/manager (questions 1.37 through 1.44).
THESE QUESTIONS ARE FOR NYC LIBRARIES ONLY. PLEASE PROCEED TO THE NEXT QUESTION.
NOTE: For questions 1.37 through 1.44, report all information for the current library director/manager.
Public Votes/Contracts
Please Note: last year's answers for repeating groups cannot be displayed.
This question should only be answered if "No" was answered in Q1.46 OR the library has votes from different municipalities/districts that were held in different years, both current and prior.
Please Note: last year's answers for repeating groups cannot be displayed.
Unusual Circumstances
Please Note: last year's answers for repeating groups cannot be displayed.
2. LIBRARY COLLECTION
Print/Electronic/Other Holdings
Report holdings, additions, and subscriptions as of the end of the fiscal year reported in Part 1. Please read general information instructions below before completing this section.
NOTE: This section of the survey (2.1-2.25) collects data on selected types of materials.
It does not cover all materials (i.e., microforms, loose sheet music, maps, and pictures) for which expenditures are reported under Print Materials Expenditures, Electronic Materials Expenditures, and Other Materials Expenditures (questions 12.6, 12.7 and 12.8). Under this category report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Count electronic materials at the administrative entity level (main library); do not duplicate numbers at each branch.
PRINT MATERIALS
Cataloged Books
Other Print Materials
ALL OTHER MATERIALS
Electronic Materials
Non-Electronic Materials
Grand Total/Additions to Holdings
ADDITIONS TO HOLDINGS - Do not subtract withdrawals or discards.
3. LIBRARY PROGRAMS, POLICIES, AND SERVICES
Visits/Borrowers/Policies/Accessibility
Report all information on questions 3.1 through 3.29 as of the end of the fiscal year reported in Part 1; report information on questions 3.32 through 3.84 for the 2022 calendar year. Please click here to read general instructions before completing this section.
Please report information on LIBRARY USE as of the end of the fiscal year reported in Part 1.
LIBRARY USE
Please report information on WRITTEN POLICIES as of 12/31/22.
WRITTEN POLICIES (Answer Y for Yes, N for No)
Please report information on ACCESSIBILITY as of 12/31/22.
ACCESSIBILITY (Answer Y for Yes, N for No)
3.15 - If so, what do you have?
Library Sponsored Programs/Summer Reading Program
SYNCHRONOUS PROGRAM SESSIONS and ATTENDANCE
Synchronous Program Sessions
A synchronous (live) program session is any planned event which introduces the group attending to library services or which provides information to participants.
Program sessions may cover use of the library, library services, or library tours. Program sessions may also provide cultural, recreational, or educational information.
Examples of these types of program sessions include, but are not limited to, film showings, lectures, story hours, literacy programs, citizenship classes, and book discussions.
For specific examples, please refer to the chart in Instructions.
Please report information on SUMMER READING PROGRAMS for the 2022 calendar year.
SUMMER READING PROGRAM
3.32 - Indicate which of the following apply to the summer reading program(s) offered by the library during the summer of 2022 (check all that apply):
COLLABORATORS
Early/Adult/English Speaker/Digital Literacy
Please report information on EARLY LITERACY PROGRAMS for the 2022 calendar year.
EARLY LITERACY PROGRAMS
3.55 - Indicate types of programs offered (check all that apply)
3.56 - Number of sessions
3.58 - Attendance at sessions
3.60 - Collaborators (check all that apply):
Please report information on ADULT LITERACY for the 2022 calendar year.
ADULT LITERACY
3.66 - Collaborators (check all that apply)
Please report information on PROGRAMS FOR ENGLISH SPEAKERS OF OTHER LANGUAGES (ESOL) for the 2022 calendar year.
PROGRAMS FOR ENGLISH SPEAKERS OF OTHER LANGUAGES (ESOL)
3.78 - Collaborators (check all that apply):
Please report information on DIGITAL LITERACY for the 2022 calendar year.
DIGITAL LITERACY
4. LIBRARY TRANSACTIONS
Circulation/Electronic Use/Reference Transactions
Report all transactions as of the end of the fiscal year reported in Part 1. (Please note: Internal Library usage is not considered part of circulation.)
CATALOGED BOOK CIRCULATION
CIRCULATION OF OTHER MATERIALS
ELECTRONIC USE
REFERENCE TRANSACTIONS
Interlibrary Loan
INTERLIBRARY LOAN - MATERIALS RECEIVED (BORROWED)
INTERLIBRARY LOAN - MATERIALS PROVIDED (LOANED)
5. TECHNOLOGY AND TELECOMMUNICATIONS
Report all information as of December 31, 2022.
SYSTEMS AND SERVICES
6. STAFF INFORMATION
Note: Report figures as of the last day of the fiscal year reported in Part 1. Include the FTE for all positions funded in the library's budget whether those positions are filled or not. This report requires conversion of part-time hours to full-time equivalents (FTE). To compute the FTE of employees in any category, take the total number of hours worked per week for all budgeted positions in that category and divide that total by the number of hours per week the library considers to be full-time. Report the FTE to two decimal places.
FTE (FULL-TIME EQUIVALENT CALCULATION)
BUDGETED POSITIONS IN FULL-TIME EQUIVALENTS
SALARY INFORMATION
7. MINIMUM PUBLIC LIBRARY STANDARDS
As of January 1, 2023 all public, free association and Indian libraries in New York State are required to meet the minimum standards listed below. Please indicate which of these standards your library meets as of December 31, 2022. Please click here to read general instructions before completing this section. Helpful information for meeting minimum public library standards is available on the State Library's website. Questions about the new standards should be directed to your library system.
8. Maintains a facility that addresses community needs, as outlined in the library's long-range plan of service, including adequate:
10. Provides
8. PUBLIC SERVICE INFORMATION
Report all information as of the end of the fiscal year reported in Part 1. Please click here to read general instructions before completing this section.
PUBLIC SERVICE OUTLETS - Libraries reporting main libraries, branches and bookmobiles should complete Service Outlets Information in Part 9.
PUBLIC SERVICE HOURS - Report hours to two decimal places.
8A. COVID
NOTE: This section of the survey (8A) collects data on the impact of the COVID–19 pandemic. Report all information in Part 8A from January 1, 2022 to December 31, 2022.
9. SERVICE OUTLET INFORMATION
Please Note: last year's answers for repeating groups cannot be displayed.
Outlets should be arranged in alphabetical order if possible.
Report all information as of the end of the fiscal year reported in Part 1. Please click here to read general instructions before completing this section.
NOTE: Libraries reporting Public Service Outlets in questions 8.1, 8.2 and 8.3 of Part 8 are required to complete this part of the Annual Report. Use this section to enter outlet information on main libraries, branches or bookmobiles. Complete one record for each main library, branch or bookmobile.
If you have multiple libraries, you may 1) enter the data for the Service Outlet Information section directly into the survey as usual or 2) send Baker and Taylor the data for this section to be uploaded into CollectConnect. If you choose to send your data for uploading, you will enter the data into the spreadsheet form available in the survey by clicking a link to an Excel sheet listing prior year outlets is located in section 9. Complete this form and email it to collectconnect@baker-taylor.com and your data will be uploaded into CollectConnect within 24 hours. The data will be loaded in the same order in which it appears in your file, so libraries should be in the correct order on the spreadsheet.
10. OFFICERS AND TRUSTEES
Trustees and Terms/Board President/Trustee Names
Report information about trustee meetings as of December 31, 2022. All public and association libraries are required by Education Law to hold at least four meetings a year.
BOARD MEETINGS
NUMBER OF TRUSTEES AND TERMS
BOARD MEMBER SELECTION
List Officers and Board Members as of February 1, 2023. Complete one record for each board member. There must be a record for each voting position, whether filled or vacant. Do not include non-voting positions.
BOARD PRESIDENT
Please Note: last year's answers for repeating groups cannot be displayed.
You may 1) enter the data for the Officers and Board Members directly into the survey as usual or 2) send Baker and Taylor the data for this section to be uploaded into CollectConnect (but do not include the Board President—this information should still be entered directly into the survey). If you choose to send your data for uploading, you must enter the data into the spreadsheet form available here. Please Note: It is customized and contains all the data entered last year to be updated this year. Complete this form and email it to collectconnect@baker-taylor.com.
Trustee Education
Please Note: last year's answers for repeating groups cannot be displayed.
Complete one record for each person serving as a trustee as of December 31, 2022. These trustees will not be exactly the same as the trustees listed in the section above.
11. OPERATING FUNDS RECEIPTS
Local Public Funds/System Cash Grants/Other State
Report financial data based on the fiscal reporting year reported in Part 1. (Q1.6 and Q1.7, or Q1.9 and Q1.10 if the fiscal reporting year has changed since the previous annual report). ROUND TO THE NEAREST DOLLAR. Please click here to read general instructions before completing this section.
LOCAL PUBLIC FUNDS
Specify by name the municipalities or school districts which are the source of funds.
Please Note: last year's answers for repeating groups cannot be displayed.
SYSTEM CASH GRANTS TO MEMBER LIBRARY
OTHER STATE AID
Federal Aid/Other Receipts
FEDERAL AID FOR LIBRARY OPERATION
OTHER RECEIPTS
Transfers/Grant Total
TRANSFERS
12. OPERATING FUND DISBURSEMENTS
Staff/Collection/Capital/Operation and Maintenance
Report financial data based on the fiscal reporting year reported in Part 1. (Q1.6 and Q1.7, or Q1.9 and Q1.10 if the fiscal reporting year has changed since the previous annual report). ROUND TO THE NEAREST DOLLAR. Please click here to read general instructions before completing this section.
STAFF EXPENDITURES
Salaries & Wages Paid from Library Funds
COLLECTION EXPENDITURES
CAPITAL EXPENDITURES FROM OPERATING FUNDS
OPERATION AND MAINTENANCE OF BUILDINGS
Repairs to Building & Building Equipment
MISCELLANEOUS EXPENSES
Contracts/Debt Service/Transfers/Grand Total
DEBT SERVICE
Capital Purposes Loans (Principal and Interest)
Other Loans
TRANSFERS
Transfers to Capital Fund
ASSURANCE
FISCAL AUDIT
CAPITAL FUND
13. CAPITAL FUND RECEIPTS
Report financial data based on the fiscal year reported in Part 1. ROUND TO THE NEAREST DOLLAR. Please click here to read general instructions before completing this section.
REVENUES FROM LOCAL SOURCES
STATE AID FOR CAPITAL PROJECTS
FEDERAL AID FOR CAPITAL PROJECTS
INTERFUND REVENUE
14. CAPITAL FUND DISBURSEMENTS
Report financial data based on the fiscal reporting year reported in Part 1. ROUND TO THE NEAREST DOLLAR. Please click here to read general instructions before completing this section.
PROJECT EXPENDITURES
Other Disbursements
15. CENTRAL LIBRARIES
PART 15 EXISTS FOR THE CENTRAL/CO-CENTRAL LIBRARIES ONLY. PLEASE PROCEED TO SECTION 16. FEDERAL TOTALS AND CONTINUE ON WITH YOUR SURVEY
16. FEDERAL TOTALS
All questions in Part 16 are calculated, locked fields.
Note: See instructions for definitions and calculations of each of these Federal Totals.